Job Details

Fixated on Execution (Fixated Events LLC) We're a full-service production company producing events ranging from large-scale 2,000-person conferences to intimate 30-person workshops and masterminds. Our small team is looking to add a champion Event Coordinator to help us scale production in 2026.Our flagship events include The Limitless Financial Freedom Expo and The REI Summit. We also provide full-service production for clients in the real estate, enterprising, and business owner space. What makes us different is that we've been on both sides, we know what it takes to sell out our own events, and we understand exactly what clients are going through when they're trying to pull one off. We're a fully remote team built on strong values that guide everything we do. We believe in taking extreme ownership, being direct and honest, protecting our reputation fiercely, and showing up ready to execute. Operational excellence isn't just something we say; it's how we create true communities and experiences that people actually remember. The Role We need an Event Manager who can hit the ground running. This role handles critical vendor coordination, event logistics, and administrative support across multiple concurrent events. You'll be working independently on high-stakes projects where follow-through and attention to detail aren't nice-to-haves, they're requirements. Responsibilities: What You'll Do Vendor Coordination & Management • Source and evaluate vendors (A/V, catering, decor, signage, photography) using our existing database and new sourcing when needed • Ensure vendors are executing to scope and meeting our standards • Coordinate detailed requirements with vendors 30-60 days before events (run of show, headcount, timing, specifications) • Manage vendor communication, set up timing, and dependencies between vendors • Track vendor contracts and coordinate with our finance team on payment processing Event Logistics & Execution • Manage our extensive network of volunteers who have been with us for years • Oversee on-site setup and tear-down coordination with vendors and venue staff • Serve as the on-site point of contact for all aspects of the event • Support registration and attendee check-in • Monitor event timing and coordinate transitions between sessions • Handle real-time issues and questions from the team during events • Maintain professional presence that reflects our operational excellence standards Administrative Support • Track project progress in our project management software and maintain organized documentation • Coordinate with team members on deliverable status and deadlines • Support administrative tasks related to contract filing and payment coordination • Maintain vendor databases and documentation What Success Looks Like You're an experienced event professional who doesn't need training wheels. You understand the rhythm of event production, can manage vendor relationships without oversight, and know how to keep multiple projects moving forward simultaneously. You see what needs to happen next without being told, and you make it happen. When issues arise (and they always do), you solve them before they become problems. Qualifications: You're a Great Fit If You Have: • 3+ years of event management and coordination or project management experience (corporate events, conferences, or hospitality background preferred) • Exceptional organizational skills and attention to detail; nothing falls through the cracks on your watch • Strong written and verbal communication skills for coordinating with vendors and team members • Proficiency with project management software and Google Workspace • Based in the US with ability to work PST/CST business hours • Availability to work evenings/weekends as needed and travel to be on-site for event days • Self-directed work style, you don't need hand-holding to get things done Bonus Points: • Experience with event production services (not just internal corporate events) • Background in hotel food and beverage management • Familiarity with Bizzabo, Whova, or similar event registration platforms • Background in the real estate, coaching, or business education industries • Experience managing multiple concurrent projects in fast-paced environments What We Value • Operational excellence: We have zero tolerance for mediocrity. Every detail matters. • Proactive problem-solving: You anticipate issues before they become problems • Calm under pressure: You maintain composure during the chaos of event execution • Team player mindset: You support the team's success, not just your own tasks • Follow-through: When you say something will be done, it gets done Logistics • Duration: Initial 6-month term (January-June 2026) with potential for extension to permanent hire based on performance • Compensation: $55,000 - $75,000 annualized based on experience, bonus potential, and increases based on performance • Location: Fully remote, US-based • Start Date: Mid to late January 2026 • Travel: On-site presence required for event days (2-4 events during contract period) Compensation: $55,000 - $75,000 yearly

• What You'll DoVendor Coordination & Management • Source and evaluate vendors (A/V, catering, decor, signage, photography) using our existing database and new sourcing when needed • Ensure vendors are executing to scope and meeting our standards • Coordinate detailed requirements with vendors 30-60 days before events (run of show, headcount, timing, specifications) • Manage vendor communication, set up timing, and dependencies between vendors • Track vendor contracts and coordinate with our finance team on payment processingEvent Logistics & Execution • Manage our extensive network of volunteers who have been with us for years • Oversee on-site setup and tear-down coordination with vendors and venue staff • Serve as the on-site point of contact for all aspects of the event • Support registration and attendee check-in • Monitor event timing and coordinate transitions between sessions • Handle real-time issues and questions from the team during events • Maintain professional presence that reflects our operational excellence standardsAdministrative Support • Track project progress in our project management software and maintain organized documentation • Coordinate with team members on deliverable status and deadlines • Support administrative tasks related to contract filing and payment coordination • Maintain vendor databases and documentationWhat Success Looks LikeYou're an experienced event professional who doesn't need training wheels. You understand the rhythm of event production, can manage vendor relationships without oversight, and know how to keep multiple projects moving forward simultaneously. You see what needs to happen next without being told, and you make it happen. When issues arise (and they always do), you solve them before they become problems.

Compensation:
$55,000-$75,000 per year