Job Details

The Payroll & Benefits Manager, in office in Juneau Alaska oversees the accurate and compliant administration of payroll and employee benefits programs across Huna Totem Corporation (HTC) and its subsidiaries. This role ensures the timely processing of payroll through ADP Workforce Now and efficient benefits management that aligns with HTC's commitment to deliver exceptional employee experience.

The position acts as a subject matter expert on payroll operations, benefits compliance, and reporting. It also supports cross-departmental collaboration with HR, Accounting, and subsidiary teams while driving process improvements and systems integration.

Key Responsibilities

Payroll Administration

• Manage and process multi-entity payrolls in ADP Workforce Now, ensuring compliance with all federal, state, and local wage regulations.
• Review and reconcile time and attendance, wage adjustments, and supplemental pay items.
• Maintain accurate payroll records and prepare required tax and payroll reports.
• Coordinate quarterly and year-end payroll activities, including W-2s, audits, and tax filings.
• Partner with HR and Accounting to ensure payroll data integrity and compliance with internal controls.
• Identify and implement process improvements to enhance accuracy and efficiency.
• Coordination with recruitment and hiring support in partnership with Human Resources and subsidiary managers. Responsibilities include candidate communication and coordination of offer and onboarding documentation to ensure consistent, compliant, and efficient hiring processes across all entities.

Benefits Administration

• Administer all benefit programs, including health, dental, vision, life, disability, and 401(k).
• Act as the primary contact for benefit brokers, carriers, and third-party administrators.
• Lead open enrollment and benefits education efforts, including new hire onboarding.
• Ensure timely updates for benefit enrollments, terminations, and payroll deductions.
• Audit carrier invoices and reconcile with payroll for accurate billing and payment.
• Support employees with benefits inquiries, delivering timely and professional assistance.

Compliance & Reporting

• Ensure compliance with all payrolls, tax, and benefits-related regulations, including ACA, ERISA, COBRA, and DOL requirements.
• Prepare and file required reports, such as ACA 1095s, 401(k) census, and audit documentation.
• Maintain strict confidentiality and integrity of employees and organizational data.
• Coordinate with internal and external auditors to provide accurate, timely documentation.

Collaboration & Leadership

• Partner with HR to align payroll and benefits programs with policies and best practices.
• Train and support managers and employees in payroll deadlines and benefits processes.
• Participate in cross-functional initiatives and system upgrades to improve organizational efficiency.
• Contribute to HTC's culture of excellence by modeling professionalism, accuracy, and a service-first mindset in all interactions.

Physical Requirements & Work Environment

• Work is performed in a professional office setting with regular contact with employees, leadership, and external partners.
• Must be able to sit for extended periods and operate standard office equipment.
• Occasional travel to subsidiary locations may be required for training or audits.
• Standard business hours apply; extended hours may be necessary during payroll deadlines or audits.

Qualifications

Education

• Bachelor's degree in Accounting, Finance, Business Administration, or related field required. Equivalent experience may be considered.

Experience

• Minimum 5 years of progressive experience in payroll and benefits administration; multi-entity or multi-state experience strongly preferred.
• Proficiency with ADP Workforce Now is required.
• Direct experience managing employee benefit plans and working with brokers and carriers.
• Familiarity with Alaska Native Corporations or similar organizational structures is preferred.

Skills & Competencies

• In-depth knowledge of payroll regulations, wage and hour laws, and benefits compliance.
• High attention to detail with strong analytical and problem-solving skills.
• Ability to handle sensitive information with discretion and integrity.
• Excellent communication and interpersonal skills; able to work collaboratively across teams.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and ADP reporting tools.

Additional Information

This job description is not exhaustive and may include other duties necessary to support the goals and objectives of Huna Totem Corporation and its subsidiaries.

Huna Totem Corporation is an Equal Employment Opportunity employer, with Native Preference under P.L. 93-638.