Job Details

Payroll Fiscal Analyst 3 (FA3)

Our vision is to ensure that "Washington state's children and youth grow up safe and healthythriving physically, emotionally and academically, nurtured by family and community."

Location: Olympia, WA | Remote The incumbent will be required to report to the office during the initial training period (MondayFriday, 8:00 AM5:00 PM, as needed), and will then transition to remote work. Closes: September 14th, 2025 Salary: $61,644- $82,872 Annually Note: Two (2) positions available

The Department of Children, Youth and Families (DCYF) is looking for two Payroll Fiscal Analysts in the Financial and Business Services Division. This division prides itself on providing a culture that is inclusive to all by living these culture principles:

• We serve the mission.
• We are great partners and focused on the work that matters so we drive great results. Great partnership starts with having the right people at the table early and often.
• We are the finance team/employer of choice. We will be respectful and create a positive work environment without judgements.
• We are curious and continue to learn. We see mistakes as an opportunity to better understand where things need to change.
• We are future focused. We understand that things change, but we stay focused on serving those who serve our mission (strategic outcomes).

We are looking for self-motivated applicants who possess excellent people skills, the ability to prioritize a time-sensitive workload, and who regularly produce accurate and timely work results.

The Opportunity: As a Payroll Fiscal Analyst 3 the incumbent will support the Departmental goals and objectives by developing systems and processes that ensure that every paycheck created will be treated as if it were their own. We focus on making sure that the fiscal responsibilities to the State of Washington are met with the highest level of integrity. We need your data analytics and people skills to prioritize time-sensitive workload and produce accurate and timely work results.

Some of what you will do:

• Establish new hires, rehires, transfers, separations, and all other miscellaneous actions within HRMS.
• Analyze retirement and insurance enrollment forms for completion ensuring the appropriate verification documents are included and deadlines are met.
• Establish and maintain employee PEBB medical, dental, life and LTD benefits in Benefits 24/7 and HRMS.
• Understand the impact of benefits processing to fund 035, making manual adjustments in HRMS as needed.
• Process employee requests for changes to direct deposit, deductions, federal withholding, charity, and other miscellaneous requests.
• Coordinate with general accounting to process tuition reimbursements.
• Evaluate and monitor garnishments in HRMS, update tracking workbook, respond to garnishment answers and process A-19 payments for garnishment orders to pay in AFRS.
• Investigate and analyze HRMS redline and financial errors (ALAS and/or RCIPE errors) making corrections to aid in the prevention of locked paychecks.
• Create and maintain various tracking spreadsheets.
• Consult with timekeepers, HRMS, HRC, employees and supervisors on various payroll benefits and leave methods, procedures and rules.
• Provide interpretation of RCW, WAC, CBA, SAAM and agency policies to timekeepers, employees and supervisors.
• Assist in creating and updating payroll processes and procedures.
• Identify problem areas and make recommendations.
• Analyze and respond to employee requests for information via email, phone and mail.
• Complete employee authorized verifications of employment and wages.
• Establish, monitor and maintain employee payroll files.
• Fiscal review and analysis of complex retroactive payroll data. Completing manual calculations as needed, running and analyzing various reports to confirm expected results.
• Respond to employee notifications of lost or stolen warrants and non-issued paychecks.

Required Qualifications:

• Equivalent education/experience totaling five (5) years.
• OR
• A Bachelor's degree, AND one (1) year of relevant professional experience.

In addition to those required qualifications, our ideal applicant will also have some or all the following:

• A Bachelor's degree, which includes at least 18 quarter or 12 semester hours of accounting, auditing, or budgeting AND two (2) to three (3) years of relevant professional experience. Professional experience may substitute for education, but not usually for the credit hours.
• A Master's degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can substitute for professional experience.
• Previously demonstrated experience performing payroll processing/operations duties in accordance with RCW, WAC, CBA and SAAM.
• Previously demonstrated experience independently performing complex payroll review and analysis.

How do I apply? In addition to completing the online application, applicants must attach the following documents to their profile in order to be considered for this position:

• Cover Letter
• Resume (current/updated)

Supplemental Information: The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.