Job Details

Salary: $2,691.20 Biweekly
Location : Juneau
Job Type: Full-Time
Job Number: 202500698
Department: Docks & Harbors
Opening Date: 07/30/2025
Closing Date: 8/5/2025 4:30 PM Alaska
Position Number: 132002
Bargaining Unit: Unrepresented
Pay Range: 16
Hours Per Week: 40
Telework Availability: Not Available

Description

The Docks & Harbors department is hiring an Administrative Officer to join our team. When you join the Docks & Harbor Department, you are joining a department that values personal and professional development. We highly value creative thinking and approach all tasks with a team mindset.
WHO WE ARE LOOKING FORThe successful candidate will have:

• Excellent oral and written skills;
• Able to research and interpret regulations;
• Excellent computer and database skills;
• Provide Excellent Customer Service, ability to exercise tact, self-restraint, judgment, and strategy in dealing with a variety of people, including appointed and elected public officials and others;
• Ability to analyze problems, develop logical and realistic conclusions, communicate ideas clearly, establish and maintain cooperative relationships with others;
• Ability to identify, research and resolve a wide range of work-related problems such as public complaints and inquiries;
• Must be Reliable and dependable and able to work in a team environment.

THE BENEFITS OF JOINING OUR TEAM

We value the health and well-being of our employees. The CBJ provides free parking, paid time off for parent teacher conferences, the ability to participate in a robust wellness program that includes discounts to CBJ recreational centers and local fitness programs, free bi-annual health screenings, free flu shots, free classes, challenges and webinars on healthy living to assist you with achieving work/life balance.
WORKING HOURS AND LOCATION

This is a salary position. Typically works Monday through Friday from 8:00am - 5:00pm. Work location will be at the Port Directors Office. This position is responsible to attend Docks & Harbors Committee and Board meetings, typically twice a month.
Typical Responsibilities

• Under the general direction from the Port Director, provides administrative support for the Docks & Harbors Department and the Board of Directors
• Work will require knowledge of Docks & Harbors ordinances and regulations.
• Oversee online payment website management.
• Responsibilities for financial, business and regulatory auditing oversight that ensures operations are conducted within established norms and generally accepted practices.
• Accepts payments for fees, bills, and permits. Make bank deposits and prepare revenue transmittals.
• Performs detailed research on customer billing discrepancies and communicates results to Docks & Harbor patrons' inquiries to resolve noncompliance issues. Prepares billing and payment history as requested by customers.
• Will maintain and update customer accounts using the specialized harbor accounting program.
• Work with CBJ Finance and the Port Director with budget preparations. Develop; plan and forecast a biennial budget using available accounting tools, past and current years' performance and analyzing small boat harbor and cruise ship market trends.
• Creates, evaluates and implements office procedures, technical filing and indexing systems and forms for own use.
• Establish and implement internal controls assuring compliance with purchasing code and Docks & Harbors policy.
• Manage Docks & Harbors Tideland leases. Engage with our term contract appraiser and CBJ Law in developing new or updated leases on Docks & Harbors tidelands.
• Establish procedures to improve customer services and business opportunities leveraging Docks & Harbors facilities.
• Supervises one full time Administrative Assistant and one seasonal Administrative Assistant. Recruits, appoints, trains, assigns work, conducts performance evaluations, provides performance coaching and implements disciplinary actions.
• Performs other related work as required.

Minimum Qualifications
Education: High School graduation or the equivalent.
Experience: Four (4) years of administrative experience. Two (2) years of experience must have been at an Administrative Coordinator with the City of Juneau or the equivalent with another employer.
SUBSTITUTIONS:
A bachelor's degree from an accredited college in business administration, public administration, finance, banking, accounting, or a similar business field will substitute for the required experience.
Or
Two (2) years of post-secondary education in any field from an accredited college may substitute for two (2) years of non-specific administrative experience (64 semester hours or 96 quarter hours equals two (2) years).
Other: Some positions may require a valid Drivers' license at time of appointment and for continued employment.
Supplemental Information
ADDITIONAL REQUIRED INFORMATION

Please provide a cover letter with your application. Also include transcripts if they are being used to meet minimum qualifications.
HIRING MANAGER CONTACT INFO

Hiring Manager: Carl Uchytil

Phone Number: 907 ###-####

Email: ...@juneau.gov
Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.

Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.

If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance

For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) ###-#### or ...@juneau.gov.

For applicant password assistance, please visit:
EEO Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) ###-#### or TTY: Alaska Relay 711 or 1-800-###-####, or correspond with the Department of Human Resources & Risk Management at ...@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.
Careers with the City & Borough of Juneau offer Many Benefits

The following information describes typical benefits available to employees of the City & Borough of Juneau. Actual benefits received may differ based on position type and will be prorated for other than full time work.

Incumbents of Part-time Limited, Eaglecrest Limited, Short-term Temporary, Emergency and Intern positions are not eligible for the benefits described below.

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • No cost employee only plan available
• Employer paid Basic Life insurance$10,000 for employee, spouse & dependents
  • Additional optional coverage available
  • Travel protection & financial services offered as part of the Life Insurance coverage
• Optional group-based insurance premiums for
  • Term life with Accidental Death and Dismemberment (employee, spouse or qualified same sex partner, and dependents)
  • Short-term Disability
  • Accident Insurance
  • Critical Illness Insurance
  • Hospital Indemnity Insurance
  • Pet Insurance
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
  • Employees are eligible for an employer funded Dependent Care Account (DCA) up to $5000.00 following 1 year of actively working.

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)
• Employer contribution into a defined benefit or defined contribution program, depending on your date of hire
• Option to enroll in the City & Borough of Juneau's Deferred Compensation Program with MissionSquare
  • Employer match available for participating PERS Tier IV employees
• Note: The Defined Contribution Plan & Deferred Compensation Program offer a variety of investment options

For more information on health, retirement and optional benefits for eligible employees visit:

Paid Leave and Holidays

• Personal leave with an accrual rate increase based on time served
  • 21 days of PL within first year of employment
  • Personal leave includes Sick leave
• Twelve paid holidays a year
• Six weeks Paid Parental Leave (to eligible employees)

Employee Wellness Program
The Employee Wellness Program assists employees in making choices that support their physical, mental, and emotional wellbeing. The program provides:

• An opportunity to earn a health insurance premium discount of $1300 per year
• An Employee Assistance Program
• Wellness Pass Discounts to local and CBJ recreation facilities
• Health related webinars
• Office Ergonomic Assessments

For more information on the Employee Wellness Program visit .

Additional Perks

• Public Service Loan Forgiveness eligible employer
• Parking passes or bus passes provided for employees working in the downtown offices
• Free passes to Parks & Recreation field house, ice arena, and swimming pools