Job Details

Job DescriptionThe Department of Natural Resources, Support Services Division,is recruiting for an Administrative Officer 2 in Juneau***Effective July 1, 2025, the Supervisory Bargaining Unit received a 3.25% pay increase***This job posting reflects the new salary.This position is open to Alaska Residents only.Please check our residency definition to determine if you qualify.What You Will Be Doing:The Support Services Division is the cornerstone of DNR, with the Administrative Officer 2 playing a crucial role in delivering consistent, high-quality service to both internal and external customers. This position is responsible for managing and performing budget projections for SSD components, tracking and reviewing all departmental restriction waivers (including hiring, travel, and purchases) for accuracy and completeness, and liaising with multiple sections of the Governor's Office. Additionally, this role supports the DNR Admin Chiefs group by ensuring that timely and accurate guidance and training are accessible to more than 50 members across various platforms, including Teams and the intranet. The Administrative Officer 2 also ensures that adequate resources and support are available in Juneau for the DNR Commissioner's Office staff and the Administrative Services Director during the legislative session. Each day in this role is unique, offering endless opportunities to learn from subject matter experts in fiscal, procurement, budget, and administrative fields!Mission and Values/Culture:The Support Services Division is a unified organization dedicated to delivering client-focused financial, budget, procurement, human resources, and information technology services to support all DNR staff and public-facing service programs. Providing superior customer service is at the core of everything we do!Benefits of Joining Our Team:At SSD, we take great pride in our positive work culture! We maintain a supportive and collaborative team environment that fosters professional development, accountability, and service excellence. Staff eagerly share knowledge and resources, look for ways to assist one another, and are celebrated for suggesting ways to increase efficiency in our daily work. Our team enjoys flexible schedules, hybrid telework options and places a strong emphasis on maintaining a healthy work-life balance.The Working Environment You Can Expect:Our office in Juneau is located on the 5th floor of the Willoughby building in downtown Juneau, just across from the State Office Building. Staff enjoy spectacular channel and mountain views, ample parking, and quick access to dining and shopping establishments.We are looking for a candidate who possesses the following position-specific competencies.Supervision: Plans, distributes, and monitors work assignments; sets task priorities; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Assignments include the authority and responsibility to recommend or independently take action to employ (i.e., appoint, transfer, promote), discipline or discharge, or adjudicate grievances of direct reports.Creativity and Innovation: Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes.Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.Minimum Qualifications Competency-Based Minimum Qualifications InstructionsThis job class uses competency-based minimum qualifications. Please ensure your application (through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.Competency DescriptionThe competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations instead of specific tasks and are only used as parameters and guidelines. A competency's description is not intended to exclusively define every KSA, task, and behavior needed to meet the competency successfully, but rather to provide the manager/agency with a broad reference of options for how an applicant can meet the job expectation.Minimum QualificationsAny combination of education and/or experience that provides the applicant with competencies inAdministration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one's knowledge and experience base and calling on other references and resources as necessary.Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.Equivalent to those typically gained by:Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.Special Note:“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility. Additional Required Information ** Please read the information below carefully. **At the time of the interview , please ensure that you provide the following materials:Three (3) most recent evaluations or letters of recommendationList of three (3) professional references with current contact informationApplication NoticeYou can ONLY apply for this position through the Workplace Alaska website or a hard copy application. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “ How to Apply " page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.Supplemental QuestionsFor your application to be evaluated, you must answer the Supplemental Questions. The State of Alaska (SOA) utilizes four proficiency levels to measure and describe an applicant's level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.EducationIf post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not yet obtained a degree, please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.Special Instructions for Foreign EducationEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.Work ExperienceIf using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not, the applicant may not advance to the recruitment interview and selection phase.Note: Attaching a resume is not a substitute for completing the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.Bargaining UnitIf you are a current state employee , please indicate the union to which you belong at the time of application. Do not complete this question if you are not a current state employee.Driver's License RequirementApplicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats should call 1-800-###-#### or (907) ###-#### in Juneau or TTY: Alaska Relay 711 or 1-800-###-#### or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.Please check your junk folder for any messages that may be sent to you regarding this recruitment.Contact Information Workplace Alaska Application Questions & AssistanceQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-###-#### (toll-free) or (907) ###-#### if you are in the Juneau area. Requests for information may also be emailed to ...@alaska.gov.For assistance with your password, please visit the reset password page .For specific information about this position, please get in touch with the hiring manager at the following:Melissa Hurley-MarvinDeputy DirectorPhone: 907.###.####Email: ...@alaska.gov#J-18808-Ljbffr