Job Details

The Department of Military and Veterans Affairs (DMVA), Division of Alaska Military Youth Academy is recruiting for an Administrative Assistant 1.

This position is in the General Government (GGU) bargaining unit at a range 12.

This position is open to Alaska Residents only.

What You Will Be Doing:
As the Administrative Assistant 1 for AK Military Youth Academy, you will play a crucial role in supporting the daily operations of the Headquarters and Support Services office by assisting with payroll, evaluations, travel arrangements, and custodial oversight. You will provide dedicated support to the Director, Deputy Director, and Administrative Officer, ensuring timely completion of tasks, maintaining the office filing system, and managing correspondence and reporting. Additionally, you will handle the onboarding and outboarding of employees and assist with procurement and purchasing activities to help ensure the efficiency and effectiveness of the office.

Our Mission, Values, and Culture:
The selected individual will play a vital role in empowering at-risk youth by providing guidance, mentorship, and structured support within the Alaska Military Youth Academy ChalleNGe Program, fostering their personal growth and equipping them with essential life skills, educational achievements, and the self-discipline to navigate adulthood successfully and contribute positively to their communities.

Benefits of Joining Our Team:
By joining our team, you will play an essential role in supporting the critical mission of the AK Military Youth Academy while enjoying a rewarding career. Additional benefits include paid leave accrual, various retirement options, and comprehensive medical, vision, and dental plans, ensuring you are well-supported both professionally and personally as you serve your community.

The Working Environment You Can Expect:
AMYA is proudly located on Joint Base Elmendorf/Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley where you can enjoy a three-mile paved walking/jogging trail and have access to both an on-site café and no-cost fitness center at the Army National Guard Armory. You will have the opportunity to collaborate and engage with uniformed military members and fellow state employees, to accomplish our mission while maintaining a healthy work-life balance.

Who We Are Looking For:
We are interested in candidates who possess some or all of the following position specific competencies:

• Arithmetic/Mathematical Reasoning: Performs computations such as addition, subtraction, multiplication, and division correctly; solves practical problems by choosing appropriately from a variety of mathematical techniques such as formulas and percentages.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
• Reading: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

Minimum Qualifications:

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
• Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures.

Required documents due at the time of interview:

• Last three (3) performance evaluations or three (3) professional letters of recommendation, if evaluations are not available.
• Three (3) professional references we may contact by phone (must include position titles, and one former supervisor).
• Only include transcripts if using education to meet minimum requirements.
• Valid Alaska Driver's License.

EEO Statement:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-###-#### or (907) ###-#### in Juneau or TTY: Alaska Relay 711 or 1-800-###-#### or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
Contact Information: For specific information in reference to the position please contact the hiring manager:

Kimberly DeMoss

Administrative Officer 2

Phone: 907-###-####

...@alaska.gov

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