Job Details

Salary: $20.21 Hourly

Location : Anchorage, AK

Job Type: Full Time

Job Number: 47899

Department: Military & Veterans Affairs

Division: Alaska Military Youth Academy

Opening Date: 11/21/2024

Closing Date: 12/2/2024 5:00 PM Alaska

Division: Alaska Military Youth Academy

Position Open To: Alaska Residents Only

Bargaining Unit: General Government

Range: 10

Job Description

This position is open to Alaska Residents only.
Please check our to determine if you qualify.

The Department of Military and Veterans Affairs (DMVA), Division of Alaska Military Youth Academy (AMYA) is recruiting for an

Office Assistant 2
This position is in the General Government (GGU) bargaining unit at a range 10.

The recruitment period for this vacancy has been extended to increase the applicant pool. The original closing date was 11/01/2024. If you have already applied for this position there is no need to reapply.

What you will be doing:
Our new team member plays a crucial role in the Alaska Military Youth Academy (AMYA) by offering essential administrative support for daily operations, which encompasses tasks such as payroll processing, performance evaluations, travel arrangements, and custodial oversight. Collaborating closely with the Department of Military and Veterans Affairs (DMVA), the incumbent assists key personnel including the AMYA Director, AMYA Manager, and Administrative staff, ensuring efficient staff support within the 24/7 operational framework of the Academy.

Mission and Culture:
The mission of the National Guard Alaska Military Youth Academy ChalleNGe Program is to help intervene in and reclaim the lives of Alaska's at-risk youth and produce graduates with the values, skills, education, and self-discipline necessary to succeed as adults. The selected individual will manage all administrative functions and financial oversight of the Division.

The benefits of joining our team:
Working in a dynamic educational and behavioral change environment with an organization that has led the nation in student success in overcoming previous boundaries. The AMYA is dedicated to creating future citizens that are self-sufficient, critical thinkers and agents of positive change. The individual who is selected will see the cadets as they progress through the program and the changes they make to their lives. We believe in self-growth and career advancement by encouraging and providing multiple opportunities for training and development. This position offers paid leave accrual, extensive retirement options, and comprehensive medical, vision, and dental plans.

The working environment you can expect:
AMYA is proudly located on Joint Base Elmendorf/Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley where you can enjoy a three-mile paved walking / jogging trail and have access to both an on-site caf and fitness center at the Army National Guard Armory. You will be able to work and enjoy recreation alongside uniformed soldiers and other state employees to accomplish our mission while maintaining a healthy work-life balance.

Who we are looking for:

• Ability to work within complex databases; maintaining accuracy and confidentiality of information and documents at all times;
• Knowledge and ability working with Microsoft programs such as Word documents and Excel spreadsheets;
• Skill in organizing workloads, setting priorities, and coordinating concurrent timelines/schedules;
• Ability to work independently as well as in a team environment and with minimal supervision at times.

To view the general description and example of duties for the position please go to the following link: If you can see yourself in this role, we encourage you to apply!

*NOTE * SPECIAL NOTICE - JBER (BASE) ACCESS * NOTE*
The successful applicants must pass a federal background check in order to qualify for military base access, which is required with this position's work location on base. The background check will include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also, you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.

State employees are guests on Joint Base Elmendorf-Richardson; clearance and access is not within the State's control.

Special Note: In addition, in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process, a background check investigation, including a criminal records check, will be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.
Minimum Qualifications

High school diploma or the equivalent.
AND
One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:
"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.
Additional Required Information

Please read the below information carefully. This applies to your application submission.
Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.

Required documents due at the time of interview:

• Two (2) professional references we may contact by phone (must include position titles, and one former supervisor).
• High School Diploma or Equivalent.
• Valid Alaska Driver's License.

Training provided by the state upon hire:

• Alaska Data Enterprise Reporting (ALDER) ALDER 100 Report Viewer
• Alaska Payroll System (AKPAY) Certification

Bargaining Unit:If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.

Education:
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application, submitted to the contact information below, or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application, email or fax it to the contact provided in the job posting.

Special Instructions for Foreign Education:
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

Work Experience:
If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Note: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

Application Notice:
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here:

EEO Statement:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-###-#### or (907) ###-#### in Juneau or TTY: Alaska Relay 711 or 1-800-###-#### or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Notice: If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at:
Contact Information

Workplace Alaska Application Questions & Assistance: Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-###-#### (toll free) or (907) ###-#### if you are located in the Juneau area. Requests for information may also be emailed to:

For applicant password assistance please visit:

Contact Information: For specific information in reference to the position please contact the hiring manager:
Kimberly DeMoss

Administrative Officer 2

Careers with the State of Alaska offer MANY benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.

For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)

Insurance Benefits

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatman's Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates & Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

Retirement Benefits

• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

See for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve (12) paid holidays a year

01

I acknowledge that as a requirement for this position, I must have a valid driver's license and I must make evidence of this available upon time of interview.

• I acknowledge and understand this requirement.

02

I acknowledge that as a requirement for this position, I must have a high school diploma or equivalent and I must make evidence of this available upon time of interview.

• I acknowledge and understand this requirement.

Required Question